Our Process
New Enquiry Questionnaire
Upon first contact we ask you fill out our new enquiry questionnaire, this will give us a head start in getting to know you personally and an overview of your vision and goals for the project before meeting face to face.
You can find our New Enquiry Questionnaire HERE.
Phone Call & Meeting Onsite
From here we will have an initial phone call and meeting onsite. Here we will discuss your project in detail, get to know one another & go over our paid as a consultant process. When the builder is Paid As a Consultant during the pre-construction phase to provide input on cost and buildability, it transforms the experience of building and renovating for all involved. We see it as the best and most effective way to initiate and execute projects in custom residential building businesses, where the homeowner benefits from a truly collaborative process to bring their project dreams to reality.
Sign Preliminary Agreement
Signing a preliminary agreement and paying a small engagement fee to engage Harvest Built from the very beginning. This engages Harvest Built to liaise with the client, building designer / architect and other consultants to produce a custom quote.
PRELIMINARY STAGES
COMPREHENSIVE DOCUMENTATION REVIEW
In depth formal assessment of all documentation and tender issuing process commencement with all our preferred sub-contractors and suppliers.
Facilitation of site meetings with our supervision and estimation team, relevant trade contractors and suppliers.
Prior to site meetings being carried out we ensure our tendering contractors have had time to assess all plans and documentation to ensure the site visit is thorough and can answer any questions that may arise during documentation assessments. It is expected that the designing architect / project manager is in attendance at this meeting to ensure any questions raised, can be answered.
PRELIMINARY SITE ASSESSMENT
Our in house estimator will carry out our detailed estimation process ensuring all contributing costs are accounted for that are visible to us in documentation and initial site inspections.
In most cases we will communicate directly with the architect with any questions / queries that arise from our in depth take off and estimation, and from our subcontractors.
If there are any areas that are not clear / lack the ability to provide a fixed price, we will allow a Provisional Sum (PS) or Provisional Cost (PC) allowance. All PC & PS items will be tracked throughout the build and a variation document issued for any increases or decreases to the allowance made.
FORMAL ESTIMATION PROCESS
QUOTATION ISSUE
Upon completion of our estimation, we will draft the formal quotation and specifications documentation outlining our inclusions / exclusions from our scope of works.
CONTRACT STAGE
Upon accepting our proposal, we will draft our contract and present it to the client for their perusal and signing. This then triggers the deposit payment stage, upon which we will issue the stage one invoice for the contracted works. Upon receipt of payment, we will then pay all relevant insurances, fees, and levies applicable to the project and carry out the client's building application process.